Administrative Assistant

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Job Responsibilities

1. Answer calls, receive faxes, transfer calls or record information as required to ensure timely and accurate.
2. Responsible, proactive, able to efficiently complete the daily management of administrative logistics
3. Responsible for the use and management of copying, faxing and printing equipment, reasonable use and reducing material consumption
4. Responsible for sorting, keeping the college's commonly used forms and adding them based on actual usage
5. Maintenance of information displays (organization and content) within the campus (other than signs for Admissions, Student Activities)
6. Closing and opening duties of the campus, as required
7. Monitoring staff whereabouts (Example: Lunches/meetings)
8. Assessing supply levels and assisting with the ordering of basic facility needs
9. Forwarding instructor IT concerns to the IT team
10. Attending scheduled team meetings
11. Keeping the Reception area clean and professional
12. Providing the first point of contact and customer service
13. Check-in for Admissions appointments, Assessment Tests, check-in for make-up exams
14. Other duties as requested and assigned by the Campus Operations Manager

Minimum Qualifications

1. Bachelor degree or above, local high school graduates are preferred
2. Familiarity with Microsoft apps
3. At least 1 year’s full-time experience working with colleges for international students 
4. Strong international student service mindset, communication skills, interpersonal and organizational skills
5. Strong proficiency in both English and Chinese
6. Superior oral and written communication skills
7. Knowledge of the BC College and University system
8. Able to take initiative and complete tasks as assigned

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