Accounting Clerk / Office Administrator

Office Administration:

• Maintain, update files and records (incl. reviewing service/lease contracts)
• Monitor office environment and organize repairs and services
• Organize, prepare schedule for periodical office related maintenance (incl. insurance, business license, auto lease, auto maintenance, office equipment lease, special cleaning, etc.)
• Organize, manage office supplies inventory and prepare purchase orders
• Contact to our group company for phone/internet problems and information related to general admin dept
• lnform Azuma Foods staff about any important message from our group company
• Reception duties (telephone calls, visitors, assisting HR for guest care)
• Coordinate and communicate with lT companies (setup, trouble shooting inquiry, etc.)
• Supervise lT companies for time and cost management
• Liaison outside services

Accounting:

• Maintain, update files and records
• Maintain accounting databases by entering data into the computer
• Perform bank reconciliations
• Prepare and coordinate deposit activities
• Prepare and submit customer statements
• Monitor customer accounts for unpaid invoices and days overdue
• Prepare payments
• Analyze vendor statements for discrepancies and unpaid invoices
• Audit petty cash
• Conduct research on taxes, accounting related topics

PRE-REQUISITES, KNOWLEDGE, SKILL REQUIREMENTS

• Minimum 2 years work experience in an office setting
• Experience with some Accounting related duties in Canada preferred
• Good communication skill (speaking, reading, writing) in English
• Proficient in usage of computers, and Microsoft Office (Word, Excel, Outlook)
• Time management
• Good interpersonal skill
• Good mathematical skills
• Attention to detail
• Basic bookkeeping knowledge would be preferred
• Completion of accounting related courses would be an asset
• Ability to communicate in Japanese would be an asset